PREPARING FOR CAMP IT’s TARGETED CONFERENCES

Preparation Details

 

EXHIBIT GUIDELINES

 

The tables will be located on the side and back walls of the conference room. The tables are 6’ by 30”. The height of the table is approximately 30 inches. The tablecloths are skirted. There will not be curtains behind or between the tables. CAMP will provide a sign on an easel with your company name, if you provide a suitable logo by two weeks before the event. Floor-standing booths are not allowed. Most sponsors bring a tabletop display. Be sure to have appealing signage that describes the business problem that you can help the attendees solve.

 

No music is permitted. According to the Terms and Conditions, the sponsor may not hold any other events for attendees at the convention center or other Rosemont facilities during event hours. No food or beverages may be brought into the conference room from outside except for individually wrapped, commercially prepared candy, nor may the exhibitor separately contract with the convention center for food or space. Costumed characters, or robots, are not allowed at the event. Sponsors may not assign or share their space without the permission of CAMP. Packing boxes can be placed underneath the table.

CHICAGO SHIPMENTS

 

Since this is a table-top show, we strongly recommend that you bring your equipment and brochures with you
to avoid any problems with carriers. If you, instead, wish to pre-ship your material to the Convention Center
please address it to:

Donald E. Stephens Convention Center
9391 W. Bryn Mawr Ave.
Rosemont, IL 60018.

 

Please note that freight shipments will not be accepted by the Convention Center more than five days prior to
the event. Be sure to put the date of the event, your company name and “CAMP IT Conferences” on the
shipping label. The telephone number for shipping and receiving is 847-993-4697. The convention center will
arrange for FedEx to pick up your material after the show, so bring your own FedEx labels.

DALLAS SHIPMENTS (For Enterprise Risk/Security Management)

 

Clearly label all boxes and materials with:

Your Company Name

CAMP Conferences

 

We are in the process of finalizing the Dallas hotel.  Please contact us for more information.

MINNEAPOLIS SHIPMENTS

 

Please make sure to have shipments arrive at the conference center no more than 2 days prior to the event.

 

Any shipments sent to the MCC must include this information:

Minneapolis Convention Center

1301 Second Avenue South

Minneapolis, MN 55403-2781

Name of the recipient (Your Company Name)

Name of the event (CAMP IT)

Name of CAMP Representative

CHICAGO LOCATION

 

The Chicago conferences are held at:

Donald E. Stephens Convention Center (please not shipping address above)
5555 N. River Road
Rosemont, IL  60018

The center is just south of the Hyatt Regency O’Hare Hotel in Rosemont, Illinois and two miles from the east end of O’Hare Airport. You can park your car at the multi-level Village of Rosemont parking lot on the west side of River Road. The Village of Rosemont charges a flat rate of $15 cash/credit card for parking. There is an indoor skybridge from the lot to the building. Please arrive early as there can be considerable traffic congestion. In the skybridge will be signage that will direct you to the conference room. The conference center does not allow drop-off of material in the circular driveway on the west end of the building.

DALLAS LOCATION

We are in the process of finalizing our new Dallas location.  Please contact us with any questions.

CHICAGO HOTELS

 

See the Village of Rosemont website for hotel information. The hotels that are near the Donald E. Stephens Convention Center are:

 

Holiday Inn & Suites

(800) HOLIDAY

(847) 954-8600

 

 

The Westin O’Hare

(800) WESTIN-1

(847) 698-6000

 

 

Holiday Inn Express Hotel & Suites O’Hare Rosemont

(800) HOLIDAY

(847) 544-7500

 

 

Hilton Rosemont Chicago O’Hare

(847) 678-4488

 

 

Embassy Suites Chicago – O’Hare/Rosemont

(800) EMBASSY

(847) 678-4000

 

 

Sheraton Gateway Suites Chicago O’Hare

(888) 627-8117

(847) 699-6300

 

 

Doubletree Hotel O’Hare-Rosemont

(800) 222-TREE

(847) 292-9100

 

 

Residence Inn by Marriott Chicago O’Hare

(800) 331-3131

(847) 375-9000

 

 

Crowne Plaza Chicago-O’Hare

(888) 642-7344

(847) 671-6350

 

 

InterContinental Chicago O’Hare

(888) IC HOTELS

(847) 544-5300

 

 

Chicago Marriott Suites O’Hare

(800) 228-9290

(847) 696-4400

 

 

Hyatt Rosemont

(800) 233-1234

(847) 518-1234

 

 

Best Western at O’Hare

(800) 528-1234

(847) 296-4471

 

 

Hyatt Regency O’Hare

(800) 233-1234

(847) 696-1234

 

 

aloft Chicago O’Hare

(877) GO-ALOFT

(847) 671-4444

 

 

The Hilton and the Hyatt Regency have indoor access to the skybridge for the transport of your materials to the conference room. The rest of the hotels have good access to the skybridge.

DALLAS HOTELS

 

Candlewood Suites – Plano East

2401 E. George Bush Fwy.

Plano, TX 75074

(888) 233-0369

 

Comfort Suites

2301 E. George Bush Turnpike

Plano, TX 75074

(469) 429-0700

 

Homewood Suites by Hilton – Plano/Richardson

2601 E. George Bush Turnpike

Plano, TX 75074

(972) 881-3339

SCHEDULE

 

Exhibit setup 7:00 a.m. – 8:00 a.m.

Continental breakfast 8:00 a.m. – 9:00 a.m.

Conference session 9:00 a.m. – 5:00 p.m.

Exhibit teardown 5:00 p.m.